The most anticipated time of year (aka summer vacay) is here! We can finally trade in our desks for some much deserved R&R. While taking time off is nice and necessary, the fear of leaving work behind for it to only double upon return is something we all dread. We are all about work life balance, which is why sometimes we choose to do a little work maintenance even while away from the office. At TSH, we offer unlimited PTO to our team along with flexible schedules and the option of working remotely. This gives our team a variety of options when it comes to work and life. While we always encourage a complete disconnect from work from time to time, sometimes working on the go is the route we choose. A little maintenance here and there can be just the ticket to a relaxing vacation, keeping up on work and not having to return to a crazy filled inbox. Here is how we do it:
Q1. What sites do you use to make working on the go work for you?
Val: A few essential sites are – Asana, Later and email. 😊
Kerry: Google Drive and Asana.
Angela: Google Drive is the most convenient program for me while traveling. It’s so nice to have all the needed files accessible from any device, such as when I’m quickly responding to an email on my phone or when I need to look something up, I just jump on my Google Drive app.
Google Calendar is a must to keep my days organized.
Asana is very useful to keep tasks organized.
Evernote is what I use to keep client information organized.
Google Voice is great. It allows me to message from my laptop or phone and provides visual voicemails which is a huge time saver.
Milana: The Asana App and Facebook Pages App are lifesavers when on the go. Asana is a project management tool that makes commenting and following up on project information a breeze instead of via email. The Facebook Pages App actually works when running a client’s Facebook Page without needing access to a computer.
Alexis: I have a very poor sense of direction in new cities, so I depend on Google Maps to know the amount of time I need to get to places and ensure that I don’t get lost. In addition, I use Google Drive to back up my work because you never know what circumstances will arise, and I can always depend on Google Drive for my work to be accessible.
Nelofar: Google Drive and Dropbox makes everything hassle-free. I have also recently gotten into using Asana as a tool, so that's another useful site. Plus, I always carry a flash drive with me, it's attached to my key-chain (not super safe), but it contains all my important files like my resume or work samples, just in case I need something right away.
Q2. How do you make sure your devices don’t run out of battery?
Val: I have a phone battery charger at all times. It’s good for re-charging my cell phone up to 5-6x. I also have multiple laptop charges in key locations like – the office, my house and an extra for my work bag.
Kerry: I always make sure everything is fully charged before leaving. But I also bring along a small portable battery just in case. Here are 3 things that will help save power:
Adjust your screen brightness. Brightness eats battery, so turn it down to a level you’re comfortable with.
Only have programs open and running that you need.
Turn off your back-lit keyboard.
Angela: I received a Halo Bolt battery pack as a gift and it’s amazing! It is a portable outlet, so I can plug my computer into it AND it also has USB ports to charge my phone at the same time. It holds DAYS worth of battery life! Seriously…get one.
Jeff: In the studio, I have a battery charging area that I use religiously. I also have many, many batteries, so I always have a spare.
Milana: Since I am the queen of having my phone die on me because of battery life (I mean, it is 4 years old with over 18,000 photos, so that is totally understandable.), I bring a portable charger with me AND a cord that works for my iPhone. As for my laptop, I charge it up before I depart for my trip, find outlets at the airport and leave it plugged in when it isn’t being used.
Alexis: When trying to save battery on my phone, I turn the brightness down on the lowest setting and turn off the motion detection. Also, I try to bring a portable charger or car charger for the instances when I don’t have an outlet.
Nelofar: If I am on my phone and I know I won't have access to an outlet, I try to unlock my phone as few times as possible. I also turn off my WiFi and close all my apps. If I am on my computer, I close my unnecessary tabs and hope that my computer doesn't die!